gmane.comp.documentfoundation.steering-discuss

[approved] request for vacation

Thorsten Behrens — 2013-05-17T11:45:58

No objections, so this is approved - see you in Berlin! :)

Kind regards,

Re: dialling in via Google Hangouts

Florian Effenberger — 2013-05-16T14:35:28

Hi,

Michael Meeks wrote on 2013-05-16 13:16:

from a technical POV, also a good headset comes in handy, to avoid the 
echoe... Otherwise, sure, why not combine both elements, classical phone 
and Google Hangouts.

Florian

Re: dialling in via Google Hangouts

Michael Meeks — 2013-05-16T11:16:05

On Wed, 2013-05-15 at 11:53 -0700, Joel Madero wrote:

Yep - I'd love to migrate us to a google hangout; we should get some
quality webcam hardware for everyone to make that easier.


People are encouraged to join in, submit items, and turn up - of
course; the meeting is announced ahead of time with all the dial-in
numbers etc. well in advance :-) be good to hear you there.

ATB,

Michael.

Re: dialling in via Google Hangouts

Florian Effenberger — 2013-05-16T07:44:00

Hi,

Joel Madero wrote on 2013-05-15 20:53:


thanks for trying! So, what we can do indeed is that someone opens the 
Hangout, invites all the other board members, plus adds the talkyoo 
number to link in those who are on a phone. Calling US numbers (which 
talkyoo offers as well) is free via Google.


IMHO, the ESC confcall system also offers an US number, so the same 
thing could work.

Board calls are public, everyone can join: 
https://wiki.documentfoundation.org/TDF/BoD_Meetings

Florian

Re: dialling in via Google Hangouts

Joel Madero — 2013-05-15T18:53:22


Room for ESC call to do something similar? Also, just a quick question, are
board meetings public? (in other words, could I listen in?)


Best,
Joel

Re: dialling in via Google Hangouts

Michael Meeks — 2013-05-15T18:50:18

On Wed, 2013-05-15 at 15:56 +0200, Florian Effenberger wrote:

That turned out really good :-) thanks for the tip ! It'd be nice to
try to congregate as many as possible on-line with video in the hang-out
and call into talkyo only for recording / land-line users I think (?).

Thanks,

Michael.

Re: BoD minutes from 2013-04-17

Thorsten Behrens — 2013-05-15T15:05:42

This is done meanwhile.

missing board minutes

Florian Effenberger — 2013-05-15T14:20:36

Hello,

there are two sets of board minutes missing:

- 2013-02-20 => Andreas
- 2013-04-03 => Olivier

I know Olivier is busy at the moment, but if both of you could send them 
in until the next call in two weeks, that'd be great.

Thanks,
Florian

BoD minutes from 2013-04-17

Florian Effenberger — 2013-05-15T14:16:34

Hello,

attached are the board meeting minutes from the BoD phone meeting on 
April 17th.

This message is to be archived by the BoD and its deputies.

Florian



Minutes 2013-04-17
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, April the 17th, 2013
Location: Phone Conference Room

Session chair: Florian Effenberger (Chairman of the Board)
Keeper of the minutes: Thorsten Behrens (Board of Directors)

In the call: Thorsten Behrens, Florian Effenberger, Caolan McNamara, and 
Italo Vignoli.

Representations: Jesus Corrius (representing Olivier Hallot), Björn 
Michaelsen (representing Charles H. Schulz), and Andreas Mantke 
(representing Michael Meeks).

Chairman of the Board is in the call. One of the Chairman or Deputy is 
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders 
without deputies. In order to be quorate, the call needs to have 1/2 of 
the Board of Directors members, which gives 4. A total of 7 Board of 
Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in 
the foundations articles, or other requirements regarding form and 
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

 From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 15:05 UTC.

1. Formal approval of the annual report and the financial report - see 
http://listarchives.documentfoundation.org/www/board-discuss/msg03163.html

Request: approve annual report and annual financial report, authorize 
Florian and Thorsten to sign letter of representation towards tax 
advise, and order tax advise to hand in report to tax office. Also 
authorize Florian and Thorsten to send in annual report to foundation 
authorities on behalf of the board.

Florian explains the annual report needs to outline how we met our 
objectives in 2012, and that it must give an overview of our activities. 
Thorsten likewise explains the financial report must accurately report 
all accounting-relevant numbers towards the tax office.

- Florian asks to have the following vote and further discussions 
private, the call continues in the private conference room -

Result of vote: consensus approval (7 out of 7)

Decision: The request has been accepted.

2. Conference 2013 website

Discussion: Italo will provide Andreas with content.

3. Creating administrative access point to the board for project 
internal requests

Discussion: advertise info< at >documentfoundation.org for private and 
board-discuss< at >documentfoundation.org for public inquiries. For 
interactive help on administrative things, ask on the #tdf-infra irc channel

AI: Thorsten to add corresponding line to BoD / QA meetings wiki page.

4. New download page, and further website improvements

Discussion: roll out new donation page to all NL projects, then if 
technically feasible implement it inside SilverStripe itself.

5. Travel budgets

Discussion: Suggestion to account for travel approval via normal Berlin 
budgets, if possible refund via SPI. Once the SPI payment clears, free 
the Berlin budget again. This leverages the lightweight budget approval 
process, and conservatively backstops travel with Berlin capital.

End of agenda, no additions.
Attending at the end of the meeting: Thorsten Behrens, Florian 
Effenberger, Caolan McNamara, Italo Vignoli, Jesus Corrius, Björn 
Michaelsen, and Andreas Mantke.

The meeting adjournes at 16:04 UTC.

Re: dialling in via Google Hangouts

Italo Vignoli — 2013-05-15T14:02:28

Il 15/05/2013 15:56, Florian Effenberger ha scritto:


Might be a couple of minute late, but I will join for sure.

dialling in via Google Hangouts

Florian Effenberger — 2013-05-15T13:56:31

Hello,

those of you who have issues with the phone line, here's another 
approach that seems to work fairly well - dialling in to the confcall 
via Google Hangouts:

https://wiki.documentfoundation.org/Talkyoo#Connecting_from_your_computer

Hear you in an hour,
Florian

Re: request for vacation

Florian Effenberger — 2013-05-14T09:22:45

Hi Tom,

Tom Davies wrote on 2013-05-13 09:26:


I'm hired by TDF on a part-time basis for managing the infrastructure. 
Attending trade shows and events isn't part of my job description, so I 
do that in my spare time or, like for the LinuxTag that lasts several 
days, in my vacation.

Florian

Re: Reminder: BoD Call on Wednesday

Olivier Hallot — 2013-05-13T19:55:22

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Hi

Em 13-05-2013 12:28, Florian Effenberger escreveu:

I won't be able to attend as I will be commuting at the precise time
(i.e noon here).

I nominate Jesus Corrius as my deputy, and if not avaliable, Bjoern
Michaelsen.

Regards
- -- 
Olivier Hallot
Founder, Board of Directors Member - The Document Foundation
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Fundação responsável civilmente, de acordo com o direito civil
Detalhes Legais: http://www.documentfoundation.org/imprint
LibreOffice translation leader for Brazilian Portuguese
+55-21-8822-8812
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Re: Reminder: BoD Call on Wednesday

Andreas Mantke — 2013-05-13T19:28:35

Hello,

Am 13.05.2013 17:28, schrieb Florian Effenberger:
I'll not attend because I'm representing TDF at the Stiftungstag in
Düsseldorf the whole day.

Best regards,
Andreas

Re: request for vacation

Thorsten Behrens — 2013-05-13T09:03:10

Of course!

Will do if I don't hear objections until Wednesday.

Cheers,

Reminder: BoD Call on Wednesday

Florian Effenberger — 2013-05-13T15:28:32

Hello,

this is a quick reminder that the next BoD call takes place this 
Wednesday at 1500 UTC. If you cannot make it, please nominate your 
deputy in time.

The dial-in details as well as an agenda you can add items to is 
available at https://wiki.documentfoundation.org/TDF/BoD_Meetings

Florian

Re: request for vacation

Tom Davies — 2013-05-13T07:26:55

Hi :)
Doesn't that count as TDF sending you to a conference?  Therefore it's part of your job to attend these sorts of things?  Presumably some of the time you might be working with other projects or your own things rather than representing TDF all the time so only the regular hours count, not 24/7.  

I'm just curious tbh.  
Regards from 
Tom :)  





>

request for vacation

Florian Effenberger — 2013-05-13T06:40:00

Dear board,

next week, I'd like to attend LinuxTag in Berlin, and therefore would 
like to file a request for vacation for four days: from Tuesday, May 
21st to Friday, May 24th.

There are two more events in the future I'd like to attend where I also 
plan to file a request for vacation, as soon as I know the exact travel 
dates.

One is the LibreOffice Conference, where I estimatedly plan to be from 
Monday, September 23rd to Friday, September 27th.

The other event is CONSEGI in Brazil, where I estimatedly plan to be 
from Monday, August 12th, to Friday, August 16th. Note that August 15th 
is a public holiday.

For the latter two events, I will file my concrete request in time when 
I have the exact travel dates, but for LinuxTag, if there are no 
objections, I'd like to ask Thorsten to file that accordingly with the 
payroll provider.

Thank you very much,
Florian

Re: Board Strategy Meeting

Italo Vignoli — 2013-05-12T22:52:50


OK the following weekends
June 8/9 and 22/23
July 13/14 and 20/21
August 24/25 and 31
September 1 and 7/8 and 14/15

Re: Board Strategy Meeting

Charles-H. Schulz — 2013-05-12T12:28:06

Hello Florian,

Le vendredi 10 mai 2013 à 18:41 +0200, Florian Effenberger a écrit :

Please do.Just be aware that, as for myself, I'm moving in a new
apartment, so I'll be unavailable around mid July - say from the 7th to
the 15th). I'll be very busy from the 9th to the 16th of June (work +
business travel). As for the month of August, I'll be on vacations from
the 12th to the 27th of August.

Best,

Charles.

Board Strategy Meeting

Florian Effenberger — 2013-05-10T16:41:34

Hello,

TDF is developing rapidly, so are the challenges we have to face, the 
decisions we have to make, and the strategy we have to develop. In 
addition, we intend to run the board elections this fall, approximately 
shortly after LibOCon, to give the new board enough time to learn until 
the official duty hand-over in February 2014.

Given that several board members already proposed to meet dedicatedly 
for strategy, I would like to propose hosting a

Board Strategy Meeting

this summer. The intend is to have as many board members as possible - 
ideally everyone - at the same physical location, dedicatedly talking 
about strategy and future planning.

There is a variety of topics on the table, and I think having a real 
life meeting is much better than any sort of virtual meeting. Having 
this meeting next to the LibreOffice Conference doesn't sound wise to 
me, as we all know how busy these days usually are.

Before I send out a Doodle from June to September, I'd like to hear your 
availability options. ;-) It might make sense to host the event at a 
central location, during a weekend, so many people can participate.

Can all board members give me feedback on when is best (or when it 
doesn't work out at all), so I can send out a Doodle poll soon?

Thanks,
Florian